Administrative Officer 1 (Administrative/Finance Officer-PCN 161007)

JOB This position is open to Alaskan Residents only.
Please check out the residency definition to determine if you qualify.
This position is currently located in Anchorage.
The position may be in Anchorage or Juneau, depending upon the location of the most qualified candidate.
What you will be doing: In this role, you will serve as the Administrative and Chief Financial Officer for the Section of Emergency Programs, also known as Rural and Community Health Systems (RCHS) within the Division of Public Health.
Under the direction of the Administrative Operations Manager, you will coordinate professional-level administrative and financial functions, including developing the annual budget, providing finance management and resource allocation, overseeing all procurement and personnel matters, and supervising several administrative staff.
You will be using state systems such as IRIS (accounting system), IRIS-HRM (human resources system), and daily use of other Excel-based tracking sheets.
All administrative functions within the section depend on this position for leadership, efficiency, and effectiveness.
Our organization, mission, and culture: The mission of the Division of Public Health is to protect and promote the health of Alaskans.
As a member of our team, you will contribute daily to improving the health of Alaskans and their families.
The Division of Public Health exemplifies these values: Accountability- We are committed to the responsible use of human, financial, and environmental resources.
Respect- We provide services without discrimination or judgment.
Human potential- We are committed to developing each Alaskan’s potential as a healthy individual as well as fostering strong, healthy communities.
Integrity- We are honest and ethical in all we do.
Scientific Excellence- We are committed to adding to and contributing to the body of scientific knowledge and using the best available knowledge and data to set public health policy.
The benefits of joining our team: We are a dynamic, diverse, high-performing team where no two days are the same.
We offer the ability to utilize all of your professional talents in significant ways to create meaningful contributions to the public's health.
If you have a passion for customer service, have a positive attitude, can multitask, and work well under pressure, then we welcome you to apply – we would love to have you join our team! We offer flexible schedules, including hybrid telework, paid holidays, and personal leave.
For more information about the Division, see https://health.
alaska.
gov/dph/Pages/default.
aspx.
The working environment you can expect: This position could be located in Anchorage at the Frontier Buidling, 3601 C Street in Anchorage, conveniently located in Midtown within walking distance to Cuddy Family Park.
Or this position could be located in Juneau at 350 Main St.
Our team includes experienced, dedicated, knowledgeable, and fun staff.
We value the contributions of each employee.
This is a high-paced position with varying job duties depending on the time of year.
For information on the Anchorage and Juneau communities (including schools, hospitals, and housing), please review the Alaska Community Profiles: https://dcra-cdo-dcced.
opendata.
arcgis.
com/.
This position will work primarily from the office with options for telework.
Who we are looking for: Customer Service: Anticipates and meets the needs of both internal and external customers.
Delivers high-quality products and services; is committed to continuous improvement.
Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results.
Determines objectives, sets priorities, and delegates work.
Accepts responsibility for own actions and decisions.
Complies with established control systems and rules.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Special Notice: A valid Driver's License is preferred at the time of appointment.
A cover letter is NOT required for this position.
Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
To view the general description and example of duties for this job class, please go to the following link and search for Administrative Officer 1: https://www.
governmentjobs.
com/careers/Alaska/classspecs.
EXAMPLE OF DUTIES Any combination of education and/or experience that provides the applicant with competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Analytical Thinking/Problem-Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.
It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
SUPPLEMENTAL INFORMATION For specific information in reference to the position, feel free to contact the hiring manager at: Heather Rogers, Administrative Office Manager 2Email: heather.
rogers@alaska.
gov