Law Office Manager (PCN 03-1246)

JOB What You Will Be DoingEnsure that the office and its staff have everything needed to perform their essential job functions.
Maintain organizational balance through effective recruitment, onboarding, training, advocacy, and project delegation.
Manage projects and perform administrative tasks linked to financial decisions, customer service, payroll, performance management, department travel, etc.
Mission and CultureThe Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans.
The Department of Law is committed to excellence in our work.
We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service.
Our team values integrity, success, positivity, creativity, and empowerment.
The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.
Benefits of Joining Our TeamThe incumbent will have the added benefit of training alongside the current office manager for several months of high-quality training.
This collaborative environment is welcoming of your partnership, leadership, and ideas.
The incumbent will act as a liaison between the Juneau Civil Division office and many other units: the Criminal and Admin Services Divisions; the Alaska Court System; IT; Facilities; Procurement; Vendors; etc.
The duties are very administrative in nature, however knowledge of the legal system is a key trait of the position.
We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; prepare for trainings, hearings, trials, etc.
; assist in the legislation/regulation development process, and provide vital support to State agencies.
We offer flexible work schedules upon completion of a probationary period and other potential hybrid/flex/telework opportunities.
The Working Environment You Can ExpectThis position has a private office in the Dimond Courthouse and supports personnel across 5 floors.
The duties balance physically maintaining the office with regular desk work.
The work environment is collegiate, friendly, diligent, and easy-going.
The work speed ranges from bustling to steady-paced.
The Civil Division is a relatively organized and tightly run ship with great pride in working hard and keeping a healthy work-life balance simultaneously – this is not a position that perpetually “treads water.
” Who We Are Looking ForManaging Performance: Takes responsibility for employees’ performance by setting and communicating expectations and goals that are specific and measurable, tracking progress against the goals, supporting employees’ efforts to achieve job goals (by providing resources, removing obstacles, acting as a buffer, etc.
), ensuring feedback, and addressing performance problems and issues promptly.
Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise.
Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Customer Service: (*) Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services EXAMPLE OF DUTIES Any combination of education and/or experience that provides the applicant with competencies in: Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.
Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
Attention To Detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Equivalent to those typically gained by: Training and/or education as a paralegal, legal assistant, legal secretary, or in criminal justice, administrative office technology, business and marketing management, entrepreneurship, office assistance, or similar fields, and/or progressively responsible experience preparing and processing legal documents and correspondence in a legal office or law enforcement environment or performing a variety of administrative support functions for an office.
Special Note: Many positions require incumbents to be able to obtain and maintain a limited government Notary and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS.
If either of these requirements are present, they will be stated in the vacancy announcement.
SUPPLEMENTAL INFORMATION Workplace Alaska Application Questions & AssistanceQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area.
Requests for information may also be emailed to recruitment.
services@alaska.
gov.
For applicant password assistance, please visit the reset password page.
For specific information about this position, please contact the hiring manager at the following: Richard CarterLaw Office Manager907-465-3600Richard.
carter@alaska.
gov