Division Operations Manager

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
This position is being recruited for in Juneau.
What you will be doing: As Division Operations Manager, you will serve as the principal assistant to the Director of Departmental Support Services, overseeing the intricate web of budget, grants, and procurement.
Your mission is to optimize division activities, ensuring seamless coordination and efficient processes that align to support vulnerable Alaskans.
At the core of your role is the coordination of the department's budgets – operating, supplemental, and capital – a critical responsibility to uphold the mission of providing support, safety, and well-being.
The Division Operations Manager will also assist in organizational changes, constantly evaluating section positions for productivity and delivering insightful reports to department management on appropriations.
Your influence will extend to managing organizational changes, guaranteeing optimal productivity and efficiency within the Department.
Your reports to department management serve as a compass for decision-making, emphasizing collaboration within our divisions to tackle challenges head-on.
This position plays a pivotal role in shaping and implementing annual budgets, overseeing the Automated Budget System, and actively engaging in statewide initiatives.
This is an impactful role that requires strategic planning, policy development, and organizational control, where every decision contributes to the greater mission of supporting those who need it most.
Our organization, mission, and culture: The Department of Family and Community Services provides support, safety, and personal well-being for vulnerable Alaskans.
Joining our team means engaging with meaningful work that aligns with the department's mission.
We foster a supportive "work family" culture that values teamwork, collaboration, and innovation.
By joining us, you'll have the opportunity for professional growth and learning experiences.
The benefits of joining our team: This position offers meaningful work in supporting the mission of the department by providing leadership and mentorship to subordinate staff as well as professional administrative staff department wide.
We offer a positive and inclusive office culture with an emphasis on professional development.
Work-life balance is a high priority and is supported through: Continued professional growth and development opportunities.
Competitive health and retirement benefits.
11 paid holidays; personal leave accrual with a rate increase based on time served.
Supportive environment The working environment you can expect: Our office provides a fast-paced and busy environment where team members collaborate and support each other to prevent overwhelming workloads.
Located in the Court Plaza Building in downtown Juneau, our central location offers proximity to shopping, dining, hiking trails, and the waterfront.
Departmental Support Services operates as a direct services division, attributing the success of our teams to working in the office.
Who we are looking for: To thrive in this position, we seek a candidate who demonstrates the following (5) core competencies: Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Analytical Thinking/Problem-Solving: Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems as well as the legislative processes.
Change Management: Knowledge of change management principles, strategies, and techniques required for effectively planning, implementing, and evaluating change in the organization.
Financial Management: Understands the organization's financial processes.
Prepares, justifies, and administers the program budget.
Oversees procurement and contracting to achieve desired results.
Monitors expenditures and uses cost-benefit thinking to set priorities.
To view the general description and example of duties for this position please visit the following link: https://www.
governmentjobs.
com/careers/Alaska/classspecs Special Note: A State Level 3 Procurement Certification is required for this position (may be obtained after hire) Minimum Qualifications Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.
Special Note: "Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.
For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration; such as accounting, procurement, human resources, and so on.
In a line division, for example, the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.
Additional Required Information NOTE: PLEASE READ THE FOLLOWING CAREFULLY DOCUMENTS REQUIRED AT THE TIME OF THE APPLICATION SUBMISSION: COVER LETTER A cover letter is required for this position.
The cover letter should highlight the knowledge, skills, abilities, and/or experience you possess to meet the (5) core competencies to be successful in this role.
If no cover letter is attached, your application will not be considered.
Please attach the cover letter to your application before submitting it online.
Your cover letter will be used as a writing sample and used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
The cover letter must describe how you meet the (5) core competencies: Administration and Management Analytical Thinking/Problem-Solving Budget Administration Change Management Financial Management As they pertain to the job description listed above.
DOCUMENTS REQUIRED AT THE TIME OF THE INTERVIEW: Submit your college transcripts with your application if you will be using education to meet the minimum qualifications and/or competencies desired for the position.
(Unofficial is okay, please ensure that the institution/URL name is listed on the transcripts) Please provide them at the time of the interview if they are not included in your application.
Names and phone numbers of three (3) references, (1) one of which must be a past or current supervisor.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY Please be sure to check our residency definition to determine if you qualify.
LEGAL EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.
It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.
The State of Alaska does not function in the role of an employer sponsor.
EDUCATION To verify education is being used to meet the required minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.
(Unofficial is okay, please ensure that the institution/URL name is listed on the transcripts).
Transcripts can be attached at the time of application, provided at the time of interview, or if not provided, transcripts will be required before appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs, or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
Omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
NOTE: The State of Alaska does not provide VISA Employer sponsorships.
WORK EXPERIENCE When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-time or part-time.
Applications will be reviewed to determine if the responses are supported, and minimum qualifications are met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.
Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered.
If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
APPLICATION NOTICE You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: https://doa.
alaska.
gov/dop/workplace/help.
NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at https://www.
governmentjobs.
com/OnlineApplication/User/ResetPassword.
EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area.
Requests for information may also be emailed to recruitment.
services@alaska.
gov.
For applicant password assistance please visit: https://www.
governmentjobs.
com/OnlineApplication/User/ResetPassword Contact Information For specific information about the position please contact the hiring manager: Name: Marian Sweet, Assistant Commissioner Phone: 907-465-1613 Email: marian.
sweet@alaska.
gov Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits.
(Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See https://doa.
alaska.
gov/drb/programs/index.
html for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee https://doa.
alaska.
gov/drb/retirement/index.
html for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See https://doa.
alaska.
gov/drb/ghlb/employee/health/gymListing.
html for additional information